CPD and Compliance Audits

An audit is an official examination of Continuing Professional Development (CPD) records against a set of pre-determined criteria. 

Audits reassure the Board and the New Zealand public, that practising medical imaging and/or radiation therapy practitioners, are engaged in an ongoing process to maintain their competence within their scope of practice. 

The audit is carried out by Board members and practitioners nominated by invited organisations (e.g. CPD programme providers).  

The Audit Selection

The Board undertakes an annual audit of 20% of practicing medical imaging and/or radiation therapy practitioners holding a current annual practising certificate (APC) to assess their compliance with the Board’s  CPD requirements for recertification. 

Audit participants are selected randomly.  If you have been audited within the previous five-year period and passed all of the audit requirements, your name will not be included in the current audit.  However if you were exempted, failed the previous audit or recalled for audit, you may be included in the next audit.

If you hold an APC in more than one scope of practice, your CPD activities must reflect all of the scopes of practice for which you hold an APC.

Notification of Selection

You will be notified by email if your name has been selected for audit. 

You will have approximately 7-8 weeks to provide the Board with all requested documentation. 

The required documentation to be submitted varies with the CPD cycle.  The requirements are set out in the CPD for Annual Recertification of Medical Imaging and Radiation Therapy Practitioners document.

Documentation Required

If you are audited in 2018 you will be required to provide the following documentation:

  • A signed declaration form. The form will be emailed to you when you receive notification of your selection for audit. If you hold an APC in more than one scope of practice you need to complete the declaration for each scope of practice.
  • A copy of your logbook detailing the CPD activities you have completed in the 12 month period up to 31 March 2018.
  • Evidence three (3) of the CDP activities you have completed in the 12 month period up to 31 March 2018 (including at least one substantive activity).
  • Two (2) reflective statements for CDP activities completed in the 12 month period up to 31 March 2018 (one of the reflective statements must be for a substantive activity).
  • A summary of your employment history, including a brief description of your key responsibilities in your current role and previous roles you held in the three-year period up to 31 March 2018.

Submitting Documentation

You must provide all requested documentation prior to the audit taking place, failure to do so could delay your audit results.  

The 2018 audit will take place in August and practitioners selected for audit need to email their documentation to the Board by Monday 6 August 2018.

Exemption from Audits

You may be exempted from audit if you are currently:

  • On maternity leave;
  • Working overseas;
  • On long-term sick leave (i.e. more than 3 months) and provide a medical certificate;
  • Experiencing a family bereavement that results in non-practice for a period of greater than 3 months.

All requests to be exempted from an audit must be made within 14 working days of you being notified you have been selected for audit.

 

All audit documentation must be emailed to: mrtbaudit@medsci.co.nz by Monday 6th August 2018.

Please include your registration number with all communications with the Board