CPD and Compliance Audits

An audit is an official examination of Continuing Professional Development (CPD) records against a set of pre-determined criteria. 

Audits reassure the Board and the New Zealand public, that practising medical imaging and/or radiation therapy practitioners, are engaged in an ongoing process to maintain their competence within their scope of practice. 

The audit is carried out by Board members and practitioners nominated by invited organisations (e.g. CPD programme providers).  

The Audit Selection

The Board undertakes an annual audit of 20% of practicing medical imaging and/or radiation therapy practitioners holding a current annual practising certificate (APC) to assess their compliance with the Board’s  CPD requirements for recertification. 

Audit participants are selected randomly.  If you have been audited within the previous five-year period and passed all of the audit requirements, your name will not be included in the current audit.  However if you were exempted, failed the previous audit or recalled for audit, you may be included in the next audit.

If you hold an APC in more than one scope of practice, your CPD activities must reflect all of the scopes of practice for which you hold an APC.

Notification of Selection

You will be notified by email if your name has been selected for audit. 

You will have approximately 7-8 weeks to provide the Board with all requested documentation. 

The required documentation to be submitted varies with the CPD cycle.  The requirements are set out in the CPD for Annual Recertification of Medical Imaging and Radiation Therapy Practitioners document.

Documentation Required

If you are audited in 2019 you will be required to provide the following documentation:

  • A signed declaration form. Part A of the form is for you to complete, and Part B is for your employer to complete.  If you hold an APC in more than one scope  of practice, you need to submit a declaration for each scope of practice.
  • A logbook listing the CPD activities you have completed in the 24 months (2 years) up to 31 March 2019, including the following information for each activity:
    • Date and time of CPD activity
    • Location of activity (if applicable)
    • Brief description of the activity
    • CPD hours for the activity
    • Source, reference, provider details, or name of facilitator/speaker
  • Evidence six (6) of the CPD activities you have completed in the 24 months up to 31 March 2019 and reflective statements for four (4) of these activities (including at least two substantive activities).  Please provide attendance certificates, attendance sheets or references for articles you read.   Do not include copies of presentations you gave or attended or copies of articles you wrote or read.
  • Your employment history from 1 April 2016 to 31 March 2019 including a brief description of the duties for each position you have held.  (Please do not send us a full CV.)

Submitting Documentation

You must provide all requested documentation prior to the audit taking place, failure to do so could delay your audit results.  

The 2019 audit will take place in August and practitioners selected for audit need to email their documentation to the Board by Monday 5 August 2019.

Exemption from Audits

You may be exempted from audit if you are currently:

  • On maternity leave;
  • Working overseas;
  • On long-term sick leave (i.e. more than 3 months) and provide a medical certificate;
  • Experiencing a family bereavement that results in non-practice for a period of greater than 3 months.

All requests to be exempted from an audit must be made within 14 working days of you being notified you have been selected for audit.

All audit documentation must be emailed to: mrtbaudit@medsci.co.nz.

Please include your registration number with all communications with the Board