CPD and Compliance Audits
An audit is an official examination of Continuing Professional Development (CPD) records against a set of pre-determined criteria.
Audits reassure the Board and the New Zealand public, that practising medical imaging and/or radiation therapy practitioners, are engaged in an ongoing process to maintain their competence within their scope of practice.
The audit is carried out by Board members and practitioners nominated by invited organisations (e.g. CPD programme providers).
The Audit Selection
The Board undertakes an annual audit of 20% of practicing medical imaging and/or radiation therapy practitioners holding a current annual practising certificate (APC) to assess their compliance with the Board’s CPD requirements for recertification.
Audit participants are selected randomly. If you have been audited within the previous five-year period and passed all of the audit requirements, your name will not be included in the current audit. However if you were exempted, failed the previous audit or recalled for audit, you may be included in the next audit.
If you hold an APC in more than one scope of practice, your CPD activities must reflect all of the scopes of practice for which you hold an APC.
Notification of Selection
You will be notified by email if your name has been selected for audit.
You will have approximately 7-8 weeks to provide the Board with all requested documentation.
The required documentation to be submitted varies with the CPD cycle. The requirements are set out in the CPD for Annual Recertification of Medical Imaging and Radiation Therapy Practitioners policy document. 2020-May-V3-MRT-CPD2.pdf
If you are audited in 2020 you will be required to provide the following documentation:
- DECLARATION. The declaration provides the Board with an assurance that the CPD information supplied is a true and accurate record. Part A of the form is for you to complete, and Part B is for your employer to complete. If you hold an APC in more than one scope of practice, you need to submit a declaration for each scope of practice. Audit-Declaration-2021.pdf
- EMPLOYMENT HISTORY. Having an overview of your employment history enables us to align logged CPD activities with your professional role as well as tracking practice hours over the last 3-years. A full CV is not required but rather a brief description of key responsibilities in your current and previous roles from 1 April 2017 to 31 March 2020 is sufficient. (Please do not send us a full CV.)
- LOGBOOK. A logbook listing the CPD activities you have completed in the 36 months (3 years) up to 31 March 2020. The list should include the following information for each activity:
- Date and time of CPD activity
- Location of activity (if applicable)
- Whether is it a Substantive or General CPD activity
- Brief description of the activity
- CPD hours for the activity
- Source, reference, provider details, or name of facilitator/speaker
- A total of substantive and General activities complete each year.
- REFLECTIVE STATEMENTS. Provide six (6) reflective statements. Two of these must be related to ethical practice and another two to your scope of practice (substantive activities). One reflective statement must relate to culturally appropriate practice. The remaining reflective statement can relate to any of these elements of practice.
- EVIDENCE. Provide evidence for ten (10) of the CPD activities you have completed in the 36 months up to 31 March 2020. Evidence can be attendance certificates, attendance sheets or references to articles you wrote or read. Do not include copies of presentations you gave or attended or copies of articles you wrote or read.
You must provide all requested documentation prior to the audit taking place, failure to do so could delay your audit results.
Practitioners selected for the 2020 audit need to email their documentation to the Board by Monday 3 August 2020.
Exemption from Audits
You may be exempted from audit if you are currently:
- On maternity leave;
- Working overseas;
- On long-term sick leave (i.e. more than 3 months) and provide a medical certificate;
- Experiencing a family bereavement that results in non-practice for a period of greater than 3 months.
All requests to be exempted from an audit must be made within 14 working days of you being notified you have been selected for audit.
All audit documentation must be emailed to: firstname.lastname@example.org.
Please include your registration number with all communications with the Board